COVID-19 Information

Overall Risk Assessment in the COVID-19 Environment

 RiskControl MeasuresOutcomeRemarks / Re-ssessment
Is government advice being regularly accessed, assessed, recorded and applied?Yes by Headteacher, SBM, SLT and GovernorsSatisfactoryOngoing
B               Are changes regularly communicated to staff, pupils, parents and governors?Yes – daily SLT, weekly staff updates and weekly parent updates.  In regular communication with Governors as changes occurSatisfactoryOngoing
Are changes reviewed by governors?Yes – regular updates by Headteacher and SBM SatisfactoryOngoing
D               Is access to school controlled effectively and are visitor (if allowed) details recorded?
Yes – school closed to visitors except contractors and prospective new pupils for assessment only. Details of both are recorded. Prospecitve pupils will remain in small groups, will use separate areas to those used by existing pupils in school, will use separate toilet facilities not used by existing pupils, will remain on site for a maximum of three hours and will bring their own drinks. No food will be provided. These children will be expected to follow the schools COVID-19 rules and will be supervised by one member of staff at all times. . All spaces used will be thoroughly cleaned at the end of the day. There will be no interaction with any other pupils on the School site. No parents will be allowed in school buildings and there will be restricted movement on site.
Prospective Parents will be allowed onto the school site between 1700 and 1800 hrs only. Details will be recorded. Parents will be met on the Terrace and taken on a tour of the school. They will be asked to wash their hands first, gloves can be worn, will be asked not to touch anything and again will wash their hands before leaving the school premises.
E               Are Social Distancing (SD) and other hygiene rules communicated, understood and applied?Yes – weekly updates to staff with daily checks by SLT on duty. Government COVID-19 posters put up around site. All staff to receive written advice. Teachers to instruct pupils and ensure they have understood and comply.SatisfactoryOngoing
F               Are there sufficient supplies of hygiene materials and are they well placed?Yes. Cleaning materials, anti viral wipes, hand sanitiser and soap will all be available in the rooms and facilities used by both existing pupils and prospective new pupils taking assessmentsSatisfactoryOngoing
G              Has the cleaning regime been regularly re-assessed and, if necessary, revised to high risk areas such as toilets, door handles, switches, hand rails and regularly used hard surfaces?Yes – all cleaners have been brought back into school and cleaning schedules for the areas in use have been agreed. These schedule are checked daily and regularly reviewed to include other areas in use as more pupils are brought into school.SatisfactoryOngoing
H               What precautions are being used to keep shared teaching equipment (e.g. musical instruments) hygienic?Musical instruments will not be used in school by pupils. Staff demonstrating on an instrument will disinfect immediately after use. Each year group will have their own area in any classroom which will have the equipment they need for their lessons. Each pupil will use the same desk and equipment every day so there is no risk of cross infection. There will also be anti viral wipes and cleaning materials present should an item need to be used by more than one pupil.
When Year 10 and Year 12 come into school, only 25% of this cohort will be in at any one time. They will use the same area with the same desk each morning and then if applicable will attend a practical session in the afternoon. All equipment needed will be provided for each individual student. All these areas will be thoroughly cleaned at the end of each day.
I                 Are high risk areas being regularly monitored  for hygiene?Yes – see Cleaning PolicySatisfactoryOngoing
J                Are contingency plans in place for the transition to full opening (or re-closing) including rapidly sharing decisions?Yes and being reviewed on a daily basis by SLT.SatisfactoryOngoing
 KAre all the identified risks  properly mitigated and regularly re-assessed?Yes – especially as and when changes of advice are announced.SatisfactoryOngoing

Pupils, Parent and Staff Risk Assessment in the COVID-19 Environment

 RiskControl MeasuresOutcomeRemarks / Re-assessment
 1Are communication channels working and being reviewed? Email, text, facebook etcYes by SLTSatisfactoryOngoing
 2Is there a robust feedback and reply system to ensure best practice and two-way communications for pupils, parents, staff and governors?Yes – mainly by emailSatisfactoryOngoing
3               If there is a governor and / or officer for the school / department nominated to be responsible for COVID-19 matters, are their contact details known and are they on call?Yes – The Headmistress for Academic COVID-19 matters and The School Business Manager for premises and non-academic queries.SatisfactoryCompleted
4               Is there a system to communicate with parents and staff who have not returned to school for fear of infection?Yes – both staff and parents have been surveyed asking if they are prepared to return to school.  This RA will be published on the School Website and to all staff and parents.  Any concerns will be followed up by the HM/SLT.  Weekly newsletter.SatisfactoryOngoing
5               Parents asked who has travelled where outside the South West and staff asked where they have travelled other than home and school? (via app or written diary). A questionnaire has been sent to all parents and staff asking for this information which will be recorded.SatisfactoryOngoing
 6What are, and have the hygiene rules set by the school been adhered to by pupils, parents and staff? Hygiene rules –
a. Minimising contact with individuals who are unwell by ensuring that those who have coronavirus symptoms, or who have someone in their household who does, do not attend school.
b. Wash your hands more often and for 20 seconds with soap and warm water and especially when:-
⦁ Arrive at school
⦁ Blow your nose, sneeze or cough
⦁ Eat or handle food
⦁ After visiting the toilet
⦁ After break times
⦁ When returning to class from outside
c. Supervise young children to ensure they wash their hands more often.
d. Cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze and throw the tissue away immediately. ‘Catch it, Bin it, Kill It!
e. Clean and disinfect regularly touched objects and surfaces more often than usual using standard cleaning products.
f. Minimising contact and mixing by altering, as much as possible, the environment (such as classroom layout) and timetables (such as staggered break times).
These rules to be included in COVID-19 policy.
Publicised via posters around school
Letter to staff and parents
Daily checks by Duty SLT member.
Staff to update all new pupils coming onto the school site.
7               Are all staff briefed and regularly updated in COVID-19 symptoms, SD and how these rules apply to teaching?Publish COVID-19 Symptoms to all staff and stress that should a pupil or another member of staff present any of these symptoms that they should be isolated and sent home immediately.Publish Social Distancing Rules to all staff.SBM to ensure all staff regularly updated.SatisfactoryOngoing
8               Is school transport operating to reflect SD, hygiene, PPE and cleaning arrangements?School Transport will not be operating during the Summer Term.SatisfactoryTo be reviewed
9               How is registration throughout the day managed including temperature / health checks?Anyone showing symptoms will be scanned by a portable temperature scanner observing SD rulesAny pupil who arrives at school presenting any of the COVID-19 symptoms will be isolated and sent home.During each teaching session, the teacher in charge should ensure that all pupils are not presenting any COVID-19 symptoms.SatisfactoryOngoing
10             Are transit spaces (corridors), social zones (car parks, common rooms, playgrounds) configured to SD rules?⦁ Each year ‘pod’ will be allocated separate areas for learning, play, and bathroom facilities
⦁ Pupils and staff to walk in corridors, single file maintaining 2 metre distancing.
⦁ No more than a maximum of 3 staff in the JS staff room at any one time maintaining 2 meters SD
⦁ No more than a maximum of 10 staff in the MS staff room at any one time maintaining 2 metres SD
⦁ If using equipment (kettles etc), vending machines, photocopiers etc, wipe down before and after with anti viral wipes provided.
⦁ Staff to leave 2 metres from the next car when parking at the same time as other members of staff. As minimal staff will be in school this should be easy to maintain.
All lifts have been put out of action as it is not possible to SD in these small spaces.
11             Are learning and games spaces configured to SD rules?Yes where practical. Younger pupils will find adhering to SD rules a challenge but will be maintained where practical.SatisfactoryOngoing
12             Are different age groups catered for in terms of timetabling, length of the school day and exposure to other age groups.Yes.  Staggered arrival and drop off times for all eligible year groups.   Lunch and break times to be staggered if necessary but pupils will eat their lunch within their specific year group either in their classroom or in their allocated play area.SatisfactoryOngoing
13             Is there a system in place to deal with bereavements, trauma, anxiety, behavioural issues?Yes – Safeguarding, Well-Being and Pastoral policies updated accordinglySatisfactoryOngoing

Pupil and Staff – Safety Risk Assessment in the COVID-19 Environment

 RiskControl MeasuresOutcomeRemarks / Re-assessment
 1Have safeguarding, code or practice, and staff handbook policies been updated, regularly reviewed and shared?Yes by the DSL.SatisfactoryOngoing
2               Are the DSL and ADSL easily contacted and their contact information known to all?Yes as part of Safeguarding PolicySatisfactoryOngoing
3               Are class sizes reduced and kept together in their “bubble” (minimising contact with others) and properly supervised? Yes – see previous comments regarding keeping year groups and classes completely separated. Maximum class sizes will be 15 pupils. SatisfactoryOngoing
4               Should the needs of each age group and class be considered separately in terms of support, activities and facilities? Yes and this has been done as per the timetable revisionsSatisfactoryOngoing
5               Are staff having sufficient down time / rest during the working day / week? Yes – this will be factored into timetable planning.SatisfactoryOngoing
6               How are new staff and pupils inducted and has the registration and recruit process been adapted to ensure compliance?Yes – New staff will receive training as a first priority. Prospective new pupils coming in for assessment will be briefed by the person in charge of them whilst they are on site. The Registration and Recruitment process has been adapted to ensure compliance.SatisfactoryOngoing
7               Are sporting, play and SD rules clear to staff and pupils?Yes – full instruction has been given to staff who are ensuring these are passed on to the pupilsSatisfactoryOngoing
8               Are drama, dance and music activities applying SD rules?There will be no use of musical instruments by pupils in school. Singing, writing and listening to music will only will take place so SD can be observed. As dance, and drama and other general activitites will be taught by the same teacher, and as the teacher will be seeing all age groups, the teacher is to retain a 2 metre distance from all pupils at all times and where possible pupils will maintain SD.SatisfactoryOngoing
9               How are staff meetings and staff rooms regulated in terms of space, equipment, resources (copiers, kettles, biscuits etc) timings, SD and purpose?Staff rooms have been covered earlier.Staff meetings will continue to take place remotely except for exceptional circumstances when they will be held in a space large enough to ensure that the 2 metre SD rule is observed. SatisfactoryOngoing
10             Are all security, CCTV and access systems regularly checked, updated and (where necessary) re-coded?Yes in accordance with our current policySatisfactoryOngoing
11             Are drop-off and pick-up procedures, in/out routes shared, understood and applied?Yes – no parents on school site. Allocated pick up and drop off times and parents told to adhere. Pupils all have designated entrances and exit points where a member of staff in their respective bubble register them. Parents and/or pupils to queue maintaining SD regs. Once pupils are in school they will be moved around in their designated areas within their own bubble.
There are separate holding spaces by the gates where pupils can gather once they have arrived at school before they go to their dedicated classrooms and again prior to collection.
In the event of the weather being bad, parents can drop off and at the various ‘pod’ entrance points around the school. Parents are not allowed entry into any of the school buildings.
These rules will be published and circulated to staff, parents and pupils.
12           Do classrooms reflect SD layout, PPE, screening and regular cleaning rules?Yes where possible as detailed in other parts of this Risk Assessment. SatisfactoryOngoing
13             Have unnecessary items been removed from classrooms and other learning environments? YesSatisfactoryCompleted in Junior School – to be reviewed
14             Are soft furnishings, soft toys and toys that are hard to clean been removed? YesSatisfactoryCompleted in Junior School – to be reviewed
15             Can staff manage, whilst in the transition phase, both in school and remote learning?Yes although this needs very careful management and timetabling. When all Junior School pupils come into school for two days during the last week of term, remote learning will not be possible for those that cannot come into school for these two days only.SatisfactoryOngoing
16             Are assemblies, break times, drop-off and collection times sufficiently well staggered? Yes as per previous commentsSatisfactoryOngoing
17             Are meal times de-conflicted, reflecting SD in the servery and dining hall whilst providing sufficient nourishment?For the summer term pupils will bring in packed lunches (no nuts because of allergies).  Each ‘bubble’ group will eat together either in the classroom or outdoors weather permittingSatisfactoryOngoing
18             What are the risks of providing breakfast and after school clubs? Breakfast club provision will not take place as no catering is being provided for the Summer Term.  After School Provision will only be provided for KSW School due to staffing and SD.SatisfactoryOngoing
19             What vulnerable staff and children are in school / home, is medical advice being followed and are they properly supported? Yes – we have a record of both vulnerable staff and pupils.  Medical advice is being followed and if it is deemed not safe for anyone to return to school then they will be advised to stay at home.SatisfactoryOngoing
20             Is pupil and staff mental health and wellbeing properly considered with individual needs identified and supported? Yes – see Safeguarding PolicySatisfactoryOngoing
21             Where activities have been re-scheduled is SD working and are the timings sufficient?Yes although this will be reviewed daily and amended if necessarySatisfactoryOngoing

Medical Risk Assessment in the COVID-19 Environment

 RiskControl MeasuresOutcomeRemarks / Re-assessment
1               Is the science of risk understood e.g. less severe symptoms in adults, younger children less likely to become unwell, small class sizes will help? Yes – this will form part of advice to both staff and parents.  Each year group will have its own ‘pod’ and these pods will be kept to a maximum of 15 pupils which will not mix with any of the other ‘pods’.SatisfactoryOngoing
2               How effective are the hygiene rules? Is “catch it, bin it, kill it” still publicised and applied? Very effective and additional posters have been put up in all areas that the different ‘pods’ will occupy. All areas will have an orange bag where all rubbish, including used tissues will be put and disposed of twice a day.  We have changed the cleaning routine so that between 11 and 2.30 each day in the Junior School, all toilets, desks, door handles, play equipment etc is wiped down with disinfectant and the rubbish is removed prior to the end of the day clean.SatisfactoryOngoing
3               Is there anyone in addition supervising the normal medical staff?Yes – The member of SLT who is on duty on any particular day.  Members of SLT are rota’d to be on the school site whilst pupils are in school. SatisfactoryOngoing
4               Are there sufficient medical staff to deal with temperature testing, isolating suspect COVID-19 cases, outside appointments and normal medical issues?Yes – please see the 1st aider listing of staff that are qualilfied which shows there will be ample qualified staff in site.SatisfactoryOngoing
5               If temperature testing or taking other precautions that require new equipment, do operators have the appropriate training and has it been recorded?Temperature testing will be via a portable temperature scanner.  Staff will be trained on how to use them.  They will only be used should a pupil or member of staff present with COVID-19 symptoms. SatisfactoryOngoing
6               Have medical policy, procedures and appropriate response to spectrum of medical issues been revised and shared?The medical policy will be updated to include a paragraph on COVID-19 procedures should a pupil or member of staff present at school with symptoms.  All staff are aware of the medical issues of individual pupils.SatisfactoryOngoing
 7Is the medical room properly equipped?Yes and being restocked.SatisfactoryOngoing
8               What has the school decided is the level of PPE required for pupils and staff and are they trained as to their purpose, use, care and disposal?Government advice is that for every day teaching PPE is not required, however, gloves and masks are available to staff if they wish to use it.  Full PPE is available should a member of staff have to deal with a child or member of staff exhibiting COVID-19 symptoms. Cleaning staff are also provided with masks and gloves for general cleaning again should they wish to use them and full PPE is available should there be a COVID-19 outbreak.  However, the wearing of a mask or other PPE,  should not mean the relaxing of any of the other arrangements that have been put in place to reduce the risk of the spread of COVID-19.  Hygiene, social distancing and other initiatives still must be maintained.  A briefing on the care and disposal of PPE is being compiled and will be issued to all staff. SatisfactoryOngoing.
9               Do the sickness management rules need to be re-stated and the “don’t come to work if you are ill” understood. Yes and will be  reiterated to both staff and parents.SatisfactoryOngoing
10             As different age groups have different risk profiles is each group (staff and pupils) risk assessed? Yes and these have been documented.SatisfactoryOngoing
11             Is the school aware of all pre-existing medical conditions?Yes and these are recorded.SatisfactoryOngoing
12             Who has tested positive for COVID-19 and is it recorded? (for elimination purposes)?Yes a questionnaire was issued to all staff and parents and the results recorded.SatisfactoryOngoing
13             Who has come into contact with anyone tested positive to COVID-19 and is it recorded?Yes as above.SatisfactoryOngoing
14             Who has been sent home with COVID-19 symptoms (a cough, high temperature or shortness of breath)?Recorded from before the school closed.SatisfactoryOngoing
15             Is there regular dialogue with those that have suffered from COVID-19 and / or are isolated at home?Yes – to be taken forward by H AdviserSatisfactoryOngoing
16             Who is shielding another family member and/or who has a condition that precludes their attendance at school? Yes and recordedSatisfactoryOngoing
17             Is proof required for shielding and of individual conditions? No but dialogue will be entered into with individualsSatisfactoryOngoing
18             If there is a separate area for temperature testing, holding and isolation areas and are they easily identified and regularly cleaned?Yes – the Medical Room in the main school which is another building from where the returned pupils and staff will be.SatisfactoryOngoing
19             Is temperature testing safe, reflecting SD rules, recorded and kept appropriately?Yes – using temperature scanners which can be operated from a distance.  Will only be used if a pupil or member of staff present symptoms.SatisfactoryOngoing
20             If emergency services are called is there a well understood procedure, RV and cleared routes in and out?Yes as per our Emergency ProceduresSatisfactoryOngoing
21             If essential work is required on site, are contractors properly registered, inducted supervised and temperature checked?Yes see additional contractors COVID-19 policy amendment.  No hot work is to be carried out whilst in lockdown or when pupils return to school.SatisfactoryOngoing
 22Do medical staff have the appropriate PPE, cleaning materials and training?Yes – PPE and cleaning materials are in the medical room.  Training as part of whole staff training.SatisfactoryOngoing
23             What is the policy on washing school clothes so as to prevent infection?This has been detailed in our Cleaning policy. All staff advised to change out of clothes once they return home and wear clean clothes on a daily basis.SatisfactoryOngoing

Support Staff Risk Assessment

 RiskControl MeasuresOutcomeRemarks / Re-assessment
 1Are support staff briefed on changes regularly?Yes by SBM and weekly newslettersSatisfactoryOngoing
Do support staff have the appropriate PPE, cleaning materials and training?Yes the same as teaching staffSatisfactoryOngoing
3               Are cleaning regimes reviewed and inspected regularly and conforming to revised hygiene rules?Yes – schedule in place and reviewed regularly.SatisfactoryOngoing
4               Are all security and access systems regularly checked, updated and re-coded?Yes as per our maintenance schedule.SatisfactoryOngoing
5               Have reconfigured areas, zones and routes hampered fire exits and routes?No – this has been taken into consideration when planning the reconfigures areas which do not hamper the existing fire exit routes.SatisfactoryOngoing
6               Are fire and other emergency procedures reconfigured, routes clear and regularly inspected?Yes as part of our Fire Risk Assessment although the changes made do not impinge on what is already in place.SatisfactoryOngoing

Facilities Management Risk Assessment 

 RiskControl MeasuresOutcomeRemarks / Re-assessment
Heating system including fuel levels sufficient?Yes – the school hasn’t shut down because of KWS so everything has been maintained as normalSatisfactoryOngoing
 2Gas supply, venting and valves?Yes – as aboveSatisfactoryOngoing
3               Have air conditioning ducts and units been checked and reviewed?Yes – as aboveSatisfactoryOngoing
4               Electrical tests up-to-date including emergency lighting and PAT?Yes as per normal maintenance scheule, PAT testing being carried out May – ensure tester wears gloves.SatisfactoryOngoing
5               Water testing for temperature, flow and legionella in date for test?Yes – the school hasn’t shut down because of KWS so everything has been maintained as normalSatisfactoryOngoing
6               Fire alarm panel, system and extinguishers in date and serviced?Yes as aboveSatisfactoryOngoing
 7Laundry washers and dryers serviceable, able to cope with demand, temperature requirements and have sufficient washing products?Yes – services up to date.  Cleaning products stock ample for summer term.SatisfactoryOngoing
 8Have waste procedures been reviewed?Yes – any PPE to be double bagged and kept for 72 hours prior to disposalSatisfactoryOngoing
 9Are pest control sevices recorded, deficiencies identified and actioned?Yes as part of schedule maintenance checksSatisfactoryOngoing
10 School vehicles fully registered, insured, maintained and stocked with appropriate hygiene materials if they are to be used?Not in use as present but are being regularly maintained. SatisfactoryOngoing