Overall Risk Assessment in the COVID-19 Environment
|Risk||Control Measures||Outcome||Remarks / Re-ssessment|
|Is government advice being regularly accessed, assessed, recorded and applied?||Yes – by Headteacher, SBM, SLT and Governors||Good||Ongoing|
|Are changes regularly communicated to staff, pupils, parents and governors?||Yes – regular staff, pupil and parent updates. In regular communication with Governors as changes occur||Good||Ongoing|
|Are changes reviewed by governors?||Yes – regular updates by Headteacher and SBM. All Risk Assessment revisions sent to the Governing Body for approval.||Satisfactory||Ongoing|
|Is access to school controlled effectively and are visitor (if allowed) details recorded?||Yes – school closed to visitors except contractors, deliveries, prospective parents/pupils for tour of school/meet Heads of both main and junior school, essential education services and prospective new pupils for assessment only. Details of all visitors on site are recorded. There will be no taster days for external pupils this term. |
All visitors must put on a face covering before entering reception and this should remain in place until they have left the building.
The school has a QR poster which is displayed where visitors can see. All visitors are required to scan in when they arrive on site using their NHS COVID-19 app. This is to help trace and stop the spread of COVID-19.
Contractors will only be allowed onto site when pupils are not in except for emergencies and essential routine maintenance.
Food deliveries by Waterloo entrance only and where possible outside of normal school times. Delivery driver to text Chef when arrives on school premises and go to Waterloo entrance door. A member of the catering department to take delivery of the supplies at the door. No-one delivering supplies to the school should be granted access to any buildings other than reception.
Prospective parents tours of either main or junior school will only take place whilst pupils are in class and not during any break times to reduce the risk of cross contamination. Prospective parents will arrive in reception and asked to hand sanitise. Face coverings will be required to be worn by both Prospective Parents and the member of staff who accompanies them on the tour. Once collected by a member of staff they will need to hand sanitise on entry to and exit from each building entered. They will be asked not to touch anything whilst on tour and to maintain social distancing of at least 2 metres. The tour should be planned so that 2 metre distancing can be maintained at all times. They will not enter into any classrooms. They will be asked not to come into school if they or a member of their family are at all unwell. During Lockdown 2, tours will only take place if absolutely essential and only local prospective parents will be allowed on the school site as long as they do not come from an area that is either Tier 2 or Tier 3. Tours will also be offered remotely.
Prospective pupils requiring assessment will remain in small groups, will use separate areas and facilities to those used by existing pupils in school, will remain on site for a maximum of three hours and will bring their own drinks. Again, during Lockdown 2, pupil assessments will only take place if absolutely essential. No food will be provided. These children will be expected to follow the school’s COVID-19 rules and will be supervised by one member of staff at all times. All spaces used will be thoroughly cleaned at the end of the day in line with the school’s COVID-19 cleaning policy. There will be no interaction with any other pupils on the School site. A designated room will be allocated depending on space available on the day in question.
No existing parents will be allowed in school buildings, with meetings taking place remotely instead. There will be restricted movement on site.
Governors only allowed on the school site after 16:30. Most Governors meetings will be virtual.
Any other ad hoc essential events will have individual risk assessments drawn up accordingly.
|Are Social Distancing (SD) and other hygiene rules communicated, understood and applied?||Yes – via training, weekly updates to staff with daily checks by SLT on duty. Government COVID-19 posters put up around site. All staff to receive written advice, full training at the beginning of term and as guidelines change. All pupils to be receive instruction on first day of term with Teachers ensuring they have understood and comply. Ongoing reminders to all staff and pupils will take place.||Good||Ongoing|
|Are there sufficient supplies of hygiene materials and are they well placed?||Yes. Anti viral wipes have been issued to each member of staff for use in any environment they are in. Anti-viral wipes are also in specialist classrooms that are used by more than one bubble for both teachers and pupils to use to clean their work areas. Hand sanitiser is available at all entry and exit points on every building and soap will all be available in every area where there is a sink. These must not be removed from the areas where they have been placed. If more is required, staff are to alert estates.||Good||Ongoing|
|Has the cleaning regime been regularly re-assessed and, if necessary, revised to high risk areas such as toilets, door handles, switches, hand rails and regularly used hard surfaces?||Yes – cleaning schedules for all areas have been agreed. These schedules are checked daily and regularly reviewed. To ensure all areas are cleaned thoroughly on a daily basis the cleaning team are working additional hours. Internal doors will be propped open where safe to do so to minimise the need to use door handles and push plates. Individual work, classrooms, teaching and communal areas will have anti-viral wipes available for use when used by other members of staff and pupils.||Good||Ongoing|
|What precautions are being used to keep shared teaching equipment (e.g. musical instruments) hygienic?||Shared wind and brass musical instruments will not be used in school by pupils. Staff demonstrating on an instrument will disinfect immediately after use. Each ‘bubble’ will have their own area in any classroom which will have the equipment they need for their lessons. There is to be no sharing of equipment by pupils. Each pupil will use the same desk and equipment every day so there is no risk of cross infection. There will also be anti viral wipes and cleaning materials present should an item need to be used by more than one pupil or member of staff. All these areas will be thoroughly cleaned at the end of each day. 1:1 music lessons must be individually risk assessed by The School Business Manager||Satisfactory||Ongoing|
|Are high risk areas being regularly monitored for hygiene?||Yes – see Cleaning Policy. All classrooms, offices and other school areas should be well ventilated at all times by open windows and doors where possible. Recycled air conditioning units will be taken out of use. Even when the heating is one, one window should be kept open along with the classroom/office door to keep a flow of fresh air circulating.||Good||Ongoing|
|Are contingency plans in place for the transition to full opening (or re-closing) including rapidly sharing decisions?||Yes. These are reviewed on a daily basis by SLT.||Good||Ongoing|
|Are all the identified risks properly mitigated and regularly re-assessed?||Yes – especially as and when changes of advice are announced.||Good||Ongoing|
Pupils, Parent and Staff Risk Assessment in the COVID-19 Environment
|Risk||Control Measures||Outcome||Remarks / Re-assessment|
|Are communication channels working and being reviewed? Email, text, facebook etc||Yes – by SLT||Satisfactory||Ongoing|
|Is there a robust feedback and reply system to ensure best practice and two-way communications for pupils, parents, staff and governors?||Yes – mainly by email||Satisfactory||Ongoing|
|If there is a governor and / or officer for the school / department nominated to be responsible for COVID-19 matters, are their contact details known and are they on call?||Yes – The Headmistress for Academic COVID-19 matters and The School Business Manager for premises and non-academic queries.||Satisfactory||Completed|
|What are, and have the hygiene rules set by the school been adhered to by pupils, parents and staff?||All staff, pupils and visitors will be briefed and regularly updated on the following hygiene rules: |
a) Minimising contact with individuals who are unwell by ensuring that those who have coronavirus symptoms, or who have someone in their household who does, do not attend school
b) Wash your hands more often and for 20 seconds with soap and warm water and especially when:-
– Arrive at school
– Blow your nose, sneeze or cough
– Eat or handle food
– After visiting the toilet
– After break times
– When returning to class from outside
c) Supervise young children to ensure they wash their hands more often
d) Cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze and throw the tissue away immediately. ‘Catch it, Bin it, Kill It!
e) Clean and disinfect regularly touched objects and surfaces more often than usual using standard cleaning products
f) Minimising contact and mixing by altering, as much as possible, the environment (such as classroom layout) and timetables
g) All pupils, staff and visitors must hand sanitise on entering and exiting all buildings on the school site.
These rules to be included in COVID-19 policy; publicised via posters around school; letter to staff and parents; daily checks by Duty SLT member; training for all staff and pupils at the beginning of term.
|Are all staff briefed and regularly updated in COVID-19 symptoms, SD and how these rules apply to teaching?||Publish COVID-19 Symptoms to all staff and stress that should a pupil or another member of staff present any of these symptoms that they should be isolated and sent home immediately. |
Encourage staff, pupils and visitors to the school to stay home if feeling at all unwell with any of the COVID-19 symptoms.
Publish Social Distancing Rules to all staff to ensure compliance.
SBM to ensure all staff regularly updated.
|Is school transport operating to reflect SD, hygiene, PPE and cleaning arrangements?||Yes – School Transport will commence in the Autumn Term. |
Pupils should not board the transport or come into school, if they or a member of their household has symptoms of COVID-19.
Similarly, if any driver has symptoms of COVID-19 or if someone in their household has symptoms they must not come to work.
Frequently touched surfaces should be cleaned after each journey with enhanced cleaning taking place at the end of each day.
Pupils are to be allocated specific seats in their ‘bubbles’ or ‘family groups’ that they must remain in at all times on a daily basis that cannot be altered. This is to minimise contact and mixing. However, due to vehicle capacity, means there will often be limits to the extent to which mixing can be minimised.
Maximise ventilation at all times from outside the vehicle through opening windows and ceiling vents.
All pupils to hand sanitise when entering and exiting the bus.
No food or drinks on the buses.
Drivers are expected to maintain a distance from their passengers wherever possible.
It is recommended that children aged 11 and over wear a face covering when travelling on dedicated transport. This does not apply to children who are exempt from wearing a face covering on public transport.
A face covering is a covering of any type which covers your nose and mouth. Reusable or single-use face coverings are available for parents and carers to buy. A scarf, bandana, religious garment or hand-made cloth covering may also be used but these must securely fit round the side of the face.
Face coverings should not be worn by those who may not be able to handle them as directed as this may inadvertently increase the risk of transmission.
All pupils using face coverings on the school transport need to understand how to handle their face covering properly so as not to increase the risk of transmission.
Children under 11 may wear a face covering if they are able to handle it as directed. For more information read ‘how to wear a face covering’.
All pupils should be made aware that they should not touch their face covering whilst it is being worn.
Pupils who wear face coverings embark the bus wearing their face coverings and should disembark from the bus wearing their face covering. They should hand sanitise before and after removing their face covering.
No disposable face coverings should be used – only washable, reusable face coverings can be allowed onto the school transport and into school.
Pupils should keep reusable face coverings in a secure container. These must be kept secure with their personal possessions whilst at school.
Drivers are not required to wear PPE or face coverings, but may do so if they wish.
Enforce queues to board the bus following current social distancing measures.
Should an infection arise from using school transport the school will engage with the test and trace process.
If drivers or pupils display COVID-19 symptoms they are expected to get tested.
All parents of pupils who use school transport will be written to setting out the measures the school are imposing, parental responsibility and the required additional pupil behaviour expected on school transport journeys.
|Satisfactory||To be reviewed|
|How is registration throughout the day managed including temperature / health checks?||Anyone showing symptoms will be sent to the school nurse and will be scanned by a portable temperature scanner observing SD rules.|
Any pupil who arrives at school presenting any of the COVID-19 symptoms will be isolated and sent home.
During each teaching session, the teacher in charge should ensure that all pupils are not presenting any COVID-19 symptoms.
|Are transit spaces (corridors), social zones (car parks, common rooms, playgrounds) configured to SD rules?||Each pupil ‘bubble’ will be allocated separate areas for learning, play, dining and bathroom facilities.|
Pupils and staff to walk in corridors, on the left hand side only, in single file, maintaining 2 metre social distancing from other bubbles where possible.
Priority is to be given to those exiting a building.
No more than a maximum of 4 staff in the JS staff room at any one time maintaining 2 meters SD.
No more than a maximum of 15 staff in the MS staff room at any one time maintaining 2 metres SD.
Breaktime refreshments will be provided in the Main School Hall as follows:-
Support Staff: 09:40–10:00
Teaching Staff: 10:05–10:25
Chairs will be provided, but if used staff need to wipe down with anti-viral wipes before vacating the hall.
Junior School pupils to bring in their own ‘tuck’ for break time. In the main school there will be tuck available in the dining centre for pupils at break time on a weekly basis with a rota for each year group bubble.
If using any communal equipment (kettles, etc), vending machines, photocopiers, etc, use the hand sanitiser provided before and after use. Alternatively, use the anti-viral wipes to clean your hands prior to and after touching this equipment.
Staff to observe social distancing of 2 metres from other members of staff and pupils wherever possible.
The wearing of face coverings by both staff and pupils is mandatory whilst transitioning through internal communal spaces.
Pupils are not required to wear face coverings at lunch as the risk of cross-contamination with other ‘bubble’ groups is low, due to each ‘bubble’ having individual venues. When not in use, face coverings should be kept in a secure container. Hand sanitiser must be used prior to putting on and removing face coverings.
All lifts have been put out of action as it is not possible to SD in these small spaces.
All areas to be kept well ventilated by keeping windows and doors open where possible.
|Are learning and games spaces configured to SD rules?||Yes – where practical. Younger pupils will find adhering to SD rules a challenge but will be maintained where practical.||Satisfactory||Ongoing|
|Are different age groups catered for in terms of timetabling, length of the school day and exposure to other age groups.||Yes. There will be 4 pupil ‘bubbles’ – Pre-Prep/ Junior School, KS3, KS4 and 6th form. Each pupil ‘bubble’ will have it’s own entrance/exit point, classrooms (except where specialised subjects are taught), outside area, toilets and lunch venue in the school maintaining separation from other ‘bubbles’ at all times. Each ‘bubble’ will be separated and contained within their own year groups wherever possible. Pupils will stay in their allocated classrooms for lessons, other than specialised subjects with the teachers only moving around classrooms.||Good||Ongoing|
|Is there a system in place to deal with bereavements, trauma, anxiety, behavioural issues?||Yes – Safeguarding, Well-Being and Pastoral policies updated accordingly||Good||Ongoing|
Pupil and Staff – Safety Risk Assessment in the COVID-19 Environment
|Risk||Control Measures||Outcome||Remarks / Re-assessment|
|Have safeguarding, code or practice, and staff handbook policies been updated, regularly reviewed and shared?||Yes – by the DSL.||Good||Ongoing|
|Are the DSL and ADSL easily contacted and their contact information known to all?||Yes – as part of Safeguarding Policy||Good||Ongoing|
|Are class sizes reduced and kept together in their “bubble” (minimising contact with others) and properly supervised?||Yes – see previous comments regarding keeping pupil ‘bubbles’ completely separated. Maximum group sizes will not exceed the recommended limits required to bring all pupils back into school.||Satisfactory||Ongoing|
|Should the needs of each age group and class be considered separately in terms of support, activities and facilities?||Yes and this has been done as per the timetable revisions||Satisfactory||Ongoing|
|Are staff having sufficient down time / rest during the working day / week?||Yes – this will be factored into timetable planning.||Satisfactory||Ongoing|
|How are new staff and pupils inducted and has the registration and recruit process been adapted to ensure compliance?||Yes – New staff, along with existing staff, will receive training on the COVID-19 measures that have been adopted as a first priority. New pupils, along with existing pupils, will also receive training of the school’s COVID-19 measures on their first day back. Prospective new pupils coming in for assessment will be briefed by the person in charge of them whilst they are on site. The Registration and Recruitment process has been adapted to ensure compliance.||Satisfactory||Ongoing|
|Are sporting, play and SD rules clear to staff and pupils?||Yes – full instruction has been given to staff and pupils. Staff are to ensure that pupils understand what is expected of them following their safety presentation. |
The CV Suite will be out of use to staff and pupils outside timetabled lessons until further guidance is received. In timetabled CV suite lessons, certain equipment will be taken out of use to ensure social distancing measures. Pupils/staff using any equipment must wipe it down after use using anti-viral wipes.
|Are drama, dance and music activities applying SD rules?||There will be no sharing of wind or brass musical instruments by pupils in school as this increases the risk of contamination. Singing cannot take place unless groups are limited to a maximum of 15 pupils who will stand back to back or side to side. Strict social distancing between singer and player, and between singers and players, and any other people such as conductors, other musicians, or accompanists must be observed and if there is face to face activity without mitigating actions, 2 metres is appropriate. Wind and brass players will be positioned so that the air from their instrument does not blow into another player. |
As dance, and drama and other general activities will be taught by the same teachers, and as the teachers will be seeing all age groups, the teacher is to retain a 2 metre distance from all pupils at all times and where possible pupils will maintain SD.
|How are staff meetings and staff rooms regulated in terms of space, equipment, resources (copiers, kettles, biscuits etc) timings, SD and purpose?||Staff rooms have been covered earlier. All soft furnishings have been removed to avoid the risk of contamination as these cannot be easily cleaned. The space released by removing these furnishings does mean that more members of staff can use the facilities. |
Staff rooms will have adequate easily cleaned furnishings for the maximum number of people able to be in the room at any one time.
Staff briefings will continue to take place at break times in the PAC and Main School Hall but limited to a maximum of 50 in the PAC and 40 members of staff including catering staff who are serving refreshments in the Main School Hall.
In order to limit the number of people in the hall at any one time, the Headmistress will conduct briefings with the teaching staff on Mondays and Thursdays from 10:05 to 10:25 and the SBM will conduct briefings with the support staff on Tuesdays and Fridays from 09:40 to 10:00. The SBM will update support staff on any facts raised at the teaching briefings.
Staff meetings will be held in a space large enough to ensure that the 2 metre SD rule is observed in a venue large enough to accommodate the required number of staff expected to attend or if necessary virtual meetings will take place via Zoom.
|Are all security, CCTV and access systems regularly checked, updated and (where necessary) re-coded?||Yes – in accordance with our current policy||Good||Ongoing|
|Are drop-off and pick-up procedures, in/out routes shared, understood and applied?||Yes – no parents on school site. Pupils all have designated entrances and exit points. Pupils are registered as normal in class. Parents and/or pupils to queue maintaining SD regs. Once pupils are in school they will be moved around in their designated areas within their own bubble. There are separate holding spaces by the Junior School gates where Pre-Prep and Junior School pupils can gather once they have arrived at school before they go to their dedicated classrooms and again prior to collection. Senior School pupils should go straight to their allocated form rooms. |
Parents are not allowed entry into any of the school buildings.
These rules will be published and circulated to staff, parents and pupils.
|Do classrooms reflect SD layout, PPE, screening and regular cleaning rules?||Yes, where possible as detailed in other parts of this Risk Assessment. Pupils and staff using specialised classrooms for specialist subjects will be asked to wipe down their work area with anti-viral wipes for the first and last 5 minutes of every lesson. |
All classrooms to have forward facing desks.
In general, pupils should not come to the library to browse the books, socialise or use the computers unless in a timetabled lesson, scheduled lunchtime session or learning support study session. After School Club is detailed separately. Books will be lent out via online reservations to pupils in the main school with a separate arrangement for the Junior School. Books can be returned in the boxes provided, placed around the school. They will be picked up daily and quarantined in the library for at least 72 hours before going back into circulation. Pupils using the library and the equipment provided must hand sanitise and wipe down any equipment used before and after use as directed. Pupils must not enter the library if there are students in there who are not part of their bubble.
Pupils will use the library in their ‘bubbles’ on a rota.
All areas must be kept well ventilated at all times by opening windows and doors where possible.
|Have unnecessary items been removed from classrooms and other learning/working environments?||Yes and put into storage. Fabric items of furniture that are used in communal areas have also been removed into storage, being replaced by plastic or easily cleaned items. |
Fabric chairs that are only used by one person in their work space remain, but they must not be shared because of cleaning difficulties and risk of transmission.
|Are soft furnishings, soft toys and toys that are hard to clean been removed?||Yes and put into storage. This also frees up space in rooms to enable better social distancing.||Satisfactory||Completed in Junior School. Ongoing|
|Can staff manage, whilst in the transition phase, both in school and remote learning?||This is not not applicable unless local lockdown is enforced.||Satisfactory||Ongoing|
|Are assemblies, break times, drop-off and collection times sufficiently well staggered?||As per Government Guidance there will be no assemblies until regulations ease. The School has not staggered arrival, departure, breaktimes due to multiple entrances and exits and separate play areas for ‘bubbles’. The school has been timetabled to ensure that each ‘bubble’ is completely independent.||Satisfactory||Ongoing|
|Are meal times de-conflicted, reflecting SD in the servery and dining hall whilst providing sufficient nourishment?||Yes, a full meal service will be provided. |
Each ‘bubble’ will have it’s own dining venue, server and timings as follows:-
Pre-Prep – Main dining canteen from 11:45–12:30
JS – In the JS hall from 12:00–1:00
KS3 – Main dining canteen from 12:45
KS4 – Main School Hall from 1:00
6th Form – 6th Form Bistro from 12:00 until 1:45
It is recommended that in general, staff bring in their own lunches, however, teaching staff can take lunch at the venue designated to their form groups and support staff in the 6th Form Bistro from 12:00 to 12:30.
No finger recognition to be used, with pupils being registered for lunch manually by duty staff.
All pupils to bring their own water bottles into school which can be refilled at designated stations.
All staff to bring in their own tea/coffee cups – all school crockery will be removed so in the event of a member of staff not having something to drink out of, a disposable cup will be provided.
All venues will be cleaned after use.
|What are the risks of providing breakfast and after school clubs?||Breakfast club provision will not take place as there is no take up. After School Provision will be provided as normal using Owls for Pre-Prep and After School provision in the libraries for other pupils. JS pupils in fiction part of the library, KS3 in non fiction part of the library and KS4 pupils in room 16. |
Collection of pupils from After School provision will be as follows:-
JS pupils – only 2 parents at a time allowed into reception. They then should register and ask for their child to be sent to reception. They should then wait outside for their child thereby allowing other parents to enter the reception area. Reception to monitor and ask parents to remain outside if area is full.
KS3 pupils and above – parents should text their child upon arrival at the school and tell them which school exit gate they will wait for them at. The child then goes to reception and shows the receptionist the text from their parent so that they can sign out and meet their parent.
|What vulnerable staff and children are in school / home, is medical advice being followed and are they properly supported?||Yes – all staff and pupils are expected in school unless they are unwell or, if they are clinically extremely vulnerable, have been sent a letter from their GP/local NHS stating that they must shield at home. Those staff with specific vulnerabilities are being self assessed for further individual risk assessments. Pupils with specific vulnerabilities are also being regularly assessed and monitored.||Satisfactory||Ongoing|
|Is pupil and staff mental health and wellbeing properly considered with individual needs identified and supported?||Yes – see Safeguarding Policy||Good||Ongoing|
|Where activities have been re-scheduled is SD working and are the timings sufficient?||Yes, although this will be reviewed daily and amended if necessary||Satisfactory||Ongoing|
Medical Risk Assessment in the COVID-19 Environment
|Risk||Control Measures||Outcome||Remarks / Re-assessment|
|Is the science of risk understood e.g. less severe symptoms in adults, younger children less likely to become unwell, isolation of ‘bubbles will help?||Yes – this will form part of advice to both staff and parents. All pupils will be split into 4 ‘bubbles’ as already detailed. Each ‘bubble’ will not mix with any of the other ‘bubbles’ and will be further separated into year groups whenever possible.||Satisfactory||Ongoing|
|How effective are the hygiene rules? Is “catch it, bin it, kill it” still publicised and applied?||Very effective and additional posters have been put up in all areas that the different ‘bubbles’ will occupy. All areas will have bins with liner bags where all rubbish, including used tissues and anti-viral wipes, will be put and disposed of at the end of the day. These bins will be placed in an area near good ventilation. All rubbish will be collected and disposed of at the end of each day with new liner bags left ready for the next day.||Satisfactory||Ongoing|
|Is there anyone in addition supervising the normal medical staff?||Yes – The member of SLT who is on duty on any particular day.||Satisfactory||Ongoing|
|Are there sufficient medical staff to deal with temperature testing, isolating suspect COVID-19 cases, outside appointments and normal medical issues?||Yes – All pupils who are feeling unwell should be sent to the school nurse during her normal working hours. In her absence, any pupils with suspected COVID-19 symptoms should be accompanied to the medical room maintaining a 2 metre distance. The First Aid Co-ordinator should then be alerted to arrange for the pupil to be collected. |
For all other minor ailments, in the absence of the School Nurse, pupils should go to the school office and wait at the doorway to ask for attention. They should never enter the school office unless invited.
Please see the first aider listing of staff that are qualified which shows there will be ample qualified staff in site. Where possible each ‘bubble’ will have it’s own first aider for emergencies in the absence of the School Nurse.
|If temperature testing or taking other precautions that require new equipment, do operators have the appropriate training and has it been recorded?||Temperature testing will be via a portable temperature scanner. Staff will be trained on how to use them.||Satisfactory||Ongoing|
|Have medical policy, procedures and appropriate response to spectrum of medical issues been revised and shared?||The medical policy will be updated to include a paragraph on COVID-19 procedures should a pupil or member of staff present at school with symptoms. All staff are aware of the medical issues of individual pupils.||Satisfactory||Ongoing|
|Is the medical room properly equipped?||Yes and being restocked.||Satisfactory||Ongoing|
|What has the school decided is the level of PPE required for pupils and staff and are they trained as to their purpose, use, care and disposal?||The wearing of face coverings by both staff and pupils is mandatory whilst transitioning through internal communal spaces. Pupils are not required to wear face coverings at lunch as the risk of cross-contamination with other ‘bubble’ groups is low, due to each ‘bubble’ having their individual venues. When not in use, face coverings should be kept in a secure container and everyone should use hand sanitiser when putting on and removing any face covering. The school is unable to provide face coverings and should be provided personally. Pupils have been asked not to wear disposable face coverings. |
Full PPE is available should a member of staff have to deal with a child or member of staff exhibiting COVID-19 symptoms and the 2 metre social distancing rule cannot be adhered to.
Should there be a COVID-19 outbreak in school, cleaning staff will be provided with full PPE equipment.
However, the wearing of a face covering or other PPE, should not mean the relaxing of any of the other measures that have been put in place to reduce the risk of the spread of COVID-19. Hygiene, social distancing and other initiatives still must be maintained.
A briefing on the care and disposal of PPE and face coverings is being compiled and will be issued to all staff.
|Do the sickness management rules need to be re-stated and the “don’t come to work if you are ill” understood.||Yes and will be reiterated to both staff and parents.||Satisfactory||Ongoing|
|As different age groups have different risk profiles is each group (staff and pupils) risk assessed?||Yes and these have been documented.||Satisfactory||Ongoing|
|Is the school aware of all pre-existing medical conditions?||Yes and these are recorded.||Satisfactory||Ongoing|
|Who has tested positive for COVID-19 and is it recorded? (for elimination purposes)?||Yes – a self risk assessment has been issued to all staff and the results recorded. A questionnaire to all parents to be sent to ascertain if any pupils or members of their families have tested positive for COVID-19 which will be recorded.|
Parents and staff have been asked to let the school know immediately a positive test result is received. This will then be recorded and the necessary action taken to self isolate those that could be affected.
The school has a QR poster and is displayed where visitors can see it and scan it upon arrival using their NHS COVID-19 app. This is to help trace and stop the spread of COVID-19.
|Who has come into contact with anyone tested positive to COVID-19 and is it recorded?||Yes – as above.||Satisfactory||Ongoing|
|Who has been sent home with COVID-19 symptoms (a cough, high temperature or shortness of breath)?||This was recorded from before the school closed and will continue to be recorded once school re-opens. Staff and pupils will be asked to be tested if symptomatic and a test kit will be issued to staff who cannot get tested quickly.||Satisfactory||Ongoing|
|Is there regular dialogue with those that have suffered from COVID-19 and / or are isolated at home?||Yes – to be taken forward by HR Adviser and Form Tutors.||Satisfactory||Ongoing|
|Who has a condition that precludes their attendance at school?||Yes – and recorded||Satisfactory||Ongoing|
|Is proof required for individual conditions?||Yes – for individual conditions from their GP/Local NHS or Government advising them to shield.||Satisfactory||Ongoing|
|If there is a separate area for temperature testing, holding and isolation areas and are they easily identified and regularly cleaned?||Yes – the Medical Room in the main school which is completely separate from other rooms.||Satisfactory||Ongoing|
|Is temperature testing safe, reflecting SD rules, recorded and kept appropriately?||Yes – using temperature scanners which can be operated from a distance. Will only be used if a pupil or member of staff present symptoms and recorded by the School Nurse or in her absence the First Aid Co-ordinator.||Satisfactory||Ongoing|
|If emergency services are called is there a well understood procedure, RV and cleared routes in and out?||Yes – as per our Emergency Procedures||Satisfactory||Ongoing|
|If essential work is required on site, are contractors properly registered, inducted supervised and temperature checked?||Yes – see additional contractors COVID-19 policy amendment. No work is to be carried out, except for emergencies or essential maintenance when pupils return to school.||Satisfactory||Ongoing|
|Do medical staff have the appropriate PPE, cleaning materials and training?||Yes – PPE and cleaning materials are in the medical room. Training as part of whole staff training.||Satisfactory||Ongoing|
Support Staff Risk Assessment
|Risk||Control Measures||Outcome||Remarks / Re-assessment|
|Are support staff briefed on changes regularly?||Yes – by SBM, bi-weekly briefings and weekly newsletters||Satisfactory||Ongoing|
|Do support staff have the appropriate PPE, cleaning materials and training?||Yes – the same as teaching staff||Satisfactory||Ongoing|
|Are cleaning regimes reviewed and inspected regularly and conforming to revised hygiene rules?||Yes – schedule in place and reviewed regularly.||Satisfactory||Ongoing|
|Are all security and access systems regularly checked, updated and re-coded?||Yes – as per our maintenance schedule.||Satisfactory||Ongoing|
|Have reconfigured areas, zones and routes hampered fire exits and routes?||No – this has been taken into consideration when planning the reconfigured areas which do not hamper the existing fire exit routes.||Satisfactory||Ongoing|
|Are fire and other emergency procedures reconfigured, routes clear and regularly inspected?||Yes – as part of our Fire Risk Assessment although the changes made do not impinge on what is already in place.||Satisfactory||Ongoing|
|Do all office/communal spaces conform to social distancing measures?||All offices will be signaged detailing the maximum occupancy including those who work in that space taking into consideration the amount of furniture that is also located in the area. |
Staff who wish to speak to occupants in offices should in the first instance ring or email.
However, should they need to see someone in their office environment, they should wait at the doorway and make their enquiry or wait until permission is given from the occupants to enter the office space given the number of people already occupying the space.
Pupils should also wait in the doorway of any office/communal area until someone deals with them or invites them into the space.
Facilities Management Risk Assessment
|Risk||Control Measures||Outcome||Remarks / Re-assessment|
|Heating system including fuel levels sufficient?||Yes – the school hasn’t shut down because of KWS so everything has been maintained as normal. Heating systems were serviced during autumn half term.||Good||Ongoing|
|Gas supply, venting and valves?||Yes – as above||Good||Ongoing|
|Have air conditioning ducts and units been checked and reviewed?||Yes – as above||Good||Ongoing|
|Electrical tests up-to-date including emergency lighting and PAT?||Yes – as per normal maintenance scheule, PAT testing being carried out May – ensure tester wears gloves.||Good||Ongoing|
|Water testing for temperature, flow and legionella in date for test?||Yes – the school hasn’t shut down because of KWS so everything has been maintained as normal||Good||Ongoing|
|Fire alarm panel, system and extinguishers in date and serviced?||Yes – as above||Good||Ongoing|
|Laundry washers and dryers serviceable, able to cope with demand, temperature requirements and have sufficient washing products?||Yes – services up to date. Cleaning products stock ample for autumn term.||Good||Ongoing|
|Have waste procedures been reviewed?||Yes – any PPE to be double bagged and kept for 72 hours prior to disposal||Satisfactory||Ongoing|
|Are pest control sevices recorded, deficiencies identified and actioned?||Yes – as part of schedule maintenance checks||Good||Ongoing|
|School vehicles fully registered, insured, maintained and stocked with appropriate hygiene materials if they are to be used?||Yes – please see section on School transport.||Satisfactory||Ongoing|