The Maynard Parents’ Association (MPA) is a charity that seeks to enhance and improve the experience our girls have whilst at The Maynard School. We respect your privacy and take great care of the personal information you entrust to us.
The MPA, also referred to as “us”, “we” and “our” in this policy is a Data Controller and Processor and we comply with the EU’s General Data Protection Regulation (GDPR), effective 25thMay 2018 and the UK’s Data Protection Act 2018, once enacted.
We use a company called Classlist to provide our secure, private messaging and social network system and as they process personal data on our behalf they act as our Data Processor as well as being a Data Controller in their own right.
Why does the MPA process personal data?
In order to support our charitable aim it is in the Legitimate Interest of the MPA to collect information about our members to enable us to:
- Run our committee and class rep groups;
- Process Gift Aid donations;
- Communicate with you, as a member of the MPA, via Classlist about our events, activities and fundraising;
- Provide an ‘online school gate’ for you to meet and connect with other parents/guardians via Classlist.
What personal data is processed?
The MPA may collect or receive from The Maynard School the following data:
- The lead parent/guardian name, email address, pupil name and class/year to check eligibility for membership of Classlist and send an invitation to join;
- The name, email address and contact telephone numbers of parents who volunteer to become a class rep or member of the MPA committee;
- The name, address, pupil name and year/class provided on the Gift Aid form to process the donation.
Classlist may collect and process, with your consent, additional personal data during their registration process, which may include:
- Telephone numbers
- Pupil’s birth month
- Other family member names
- IP addresses
- Other unique identifiers
As an MPA member on Classlist you will be able to:
- Securely and privately message class reps and other parents without having to disclose your email address if you choose not to;
- Decide whether or not to share contact information such as address or phone number to help make arranging parties, play dates or lift shares easier;
- Organize class/group events;
- Advertise items for sale to other parents in the marketplace;
- Edit your privacy settings at any time by clicking on your profile page and selecting Privacy Settings.
If you choose not to register with Classlist you will still receive MPA community announcement emails about MPA events, invitations to the AGM and termly meetings and meeting minutes, sent via the Classlist system to your inbox, unless you object. However, we hope you will register and gain the full benefit of our online parent community and keep in touch with other parents in your class/year group.
If you do not wish to receive any communications from the MPA please email us at firstname.lastname@example.org. We will delete your email address from the Classlist system and you will no longer receive any communication from us.
How long does the MPA keep data for?
Parent member personal data is kept securely in the Classlist system for as long as you are a member of the MPA. When your daughter leaves the school your membership of the MPA automatically ceases and your Classlist account will be deactivated.
The personal data of MPA committee members and class reps is held by the MPA committee for as long as you perform those duties and will be deleted once you retire from the role.
Sharing your personal data
The MPA may share any personal data required to a trusted third party if we have engaged with them to provide a service for us (e.g. for ordering personalised Christmas cards or providing dietary requirements to a catering company). We will only share the data necessary for the purpose of the service in order to fulfill a contract or with your consent.
We may also share your personal data with a regulatory body or law enforcement agency if a legal request that complies with data protection law is received.
Transfer of your personal data to other countries
The MPA has no need to transfer your personal data outside the UK.
Children’s personal data
Only adults may become members of the of MPA. Our communications and the Classlist website are directed at adults only. Children are not permitted to create accounts nor use Classlist.
Children aged 13 and over have greater rights to the use of their personal data (e.g. use of their name and birth month), so parents must inform children aged 13 and over when their data is used and let us know at email@example.com if the child objects.
The law protects your legal rights regarding the use of your personal data. As a Data Subject you have the right to:
- Request Access to the information we hold about you;
- To correct any information to ensure it is up to date and complete;
- To erase your information;
- To ask us to restrict the use of your personal information;
- To object to the processing of your personal information;
- To ensure your personal information is portable by providing a copy of your personal data in a machine readable format;
- Not be the subject of decisions based on solely Automated Decision Making.
Some of these rights may only apply under certain circumstances and may be subject to some lawful exceptions, however you have absolute right to:
- Object to direct marketing;
- To withdraw consent that was previously given.
Parent/guardian members can access, edit and delete personal information directly using the Classlist system and also set and edit privacy settings. To exercise any other rights or for committee-related information please contact us at firstname.lastname@example.org. We will need to seek proof of your identity in order to assist you.
How to make a complaint?
If you believe your personal data is being used in a way that does not comply with the law please contact us at email@example.com and we will seek to resolve any issues or concerns you have.
You also have the right to lodge a complaint with the UK data protection regulator, the Information Commissioner’s Office (ICO). The contact details for the ICO are available on the ICO website www.ico.org.uk.
Who can I contact for more information?
If you have any other questions please feel free to contact us at firstname.lastname@example.org.